Project Manager – Global Communication

Job Detail

  • Job ID 47332

Job Description

Illinois is a world leader in research, teaching, and public engagement. We serve the state, the nation, and the world by creating knowledge, preparing students for lives of impact, and addressing critical societal needs through the transfer and application of knowledge. Illinois is the place where we embrace difference. We embrace it because we value it. Illinois is especially interested in candidates who can contribute, through their research, teaching, and/or service, to the diversity and excellence of the Illinois community.

The University of Illinois Urbana-Champaign’s Vision 2030 Global Strategy is comprised of five key strategies that will support the university in realizing its vision to be the pre-eminent public research university with a global impact. Illinois International will directly support several activities and initiatives related to the global strategy in the coming years.

Global Communication at the University of Illinois Urbana-Champaign has an opening for a Project Manager.

Global Communication provides expertise and services in the field of marketing and communications, including: branding, public relations, speech writing, journalism, graphic design, social media, outreach, and web management.

Primary Position Function/Summary:

Serves as the initial point of contact for projects undertaken by Global Communication. Responsible for intaking, operationalizing, and tracking projects; liaising with campus and external partners on major campaigns that advance the global mission of the university; and ensure quality deliverables and excellent resource management.

Statement of Duties & Responsibilities:

*   Communication and marketing project management:

*   Intake project requests on behalf of Global Communication, aligning new requests with existing projects and campaigns.
*   Operationalize projects and campaigns by developing timelines together with clients, facilitating client meetings, and delegating tasks to the appropriate team member for completion.
*   Support the Director for Global Communication in maintaining project priority and managing resource allocation.
*   Monitor project progress, ensuring timely completion based on client deadlines.
*   Serve as primary point of contact for all projects on behalf of the Global Communication team. Communicate updates to clients and team members as well as other project stakeholders. Anticipate and mitigate problems.
*   Oversee project review process, collecting client feedback and proofing final drafts.
*   Process and track purchase orders and payments for projects.
*   Maintain accurate and detailed records of all projects in the project management software.
*   Work closely with Illinois International’s Shared Administrative Services and International Business Operations on purchase orders and tracking of expenditures related to projects.
*   Maintain collaborative and collegial relationships with internal and external vendors, other campus partners, and potential sponsors. Manage the merchandise and swag inventory.
*   Maintain an up-to-date understanding of Illinois International, its services, and its client base.
*   Measure outcomes and prepare data on Global Communication project output.

Required Qualifications:

*   Bachelor’s degree in marketing, business administration, communications, public relations, or a closely related field.
*   One (1) year (12 months) of professional work experience in marketing, public relations, communications, brand management, or a related professional area.
*   Demonstrated project management experience in a complex business, academic, research or government environment.
*   Demonstrated experience writing and copyediting promotional items, stories, or related materials.

Preferred: (Successful candidates will have):

*   Experience working within project management systems and timelines and use those systems to streamline operations.
*   Experience working in an environment with multiple demands and short timelines, prioritizing tasks and meeting multiple and sometimes conflicting deadlines.
*   Experience working with graphic designers, web designers and developers, writers, editors, photographers, consultants, and videographers.

Knowledge, Skills, and Abilities (KSAs):

*  Awareness of current trends in marketing and communication.
*  Strong communication and interpersonal skills.
*  Ability to work effectively and enthusiastically as part of a professional team.
*  Demonstrated ability to work with diverse students and staff.
*  Ability to multi-task and manage complex projects in a deadline-driven environment.
*  Ability to work independently and with minimal supervision.


The University of Illinois Urbana-Champaign is a comprehensive and major public land-grant university (Doctoral/Research University-Extensive) that is ranked among the best in the world. Chartered in 1867, it provides undergraduate and graduate education in more than 150 fields of study, conducts theoretical and applied research, and provides public service to the state and the nation. It employs about 3,000 faculty members who serve over 33,000 undergraduates and 17,000 graduate and professional students. The university is located in the twin cities of Champaign and Urbana (total population 226,000) in east-central Illinois, and is situated about 140 miles south of Chicago, 125 miles west of Indianapolis, and 170 northeast of St. Louis. The University and its surrounding communities offer a cultural and recreational environment ideally suited to the work of a major research institution.


This is a full-time 100% Civil Service Marketing Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after the close date. Salary is commensurate with experience. Immigration sponsorship is not available for this position.

Civil Service employees may earn up to 28 days of vacation leave per year, depending on length of service. The University offers 11 annual paid holidays, 12 cumulative sick leave days, plus an additional 13 non-cumulative sick leave days, if needed, each year.

Health insurance is available to employees (with the option to purchase coverage for spouse and dependents), required participation in State Universities Retirement System (SURS), with several options for participation in additional retirement plans. Learn more about employee benefits at the University of Illinois.   Newly hired employees are covered by the Medicare portion of Social Security and are subject to this deduction.

The University of Illinois has is strong committed to work-life balance and family-friendly programs for faculty and staff:  Work-Life Balance & Family-Friendly Programs.


Applications must be received by 6:00 pm (CST) on 12/07/2023. Please include application, cover letter, resume, academic credentials, including required bachelor’s degree (unofficial transcripts or diploma may be acceptable), and (3) professional references, including name, email, and phone number. Academic credentials will be verified before hire. Applicants are encouraged to specifically relate their background and experience to the requirements of the position as outlined above.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity.

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