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Coordinator, Payroll and HR Operations

Coordinator, Payroll and HR Operations

Full Time @RemoteWorker UK in Human Resources
  • London, United KingdomView on Map
  • Post Date : Nov 01, 2022
  • Apply Before : Nov 30, 2022

Job Detail

  • Job ID c321369151facae000c97c6931c90436

Job Description

Job Description

We're FORMA. An incubator, accelerator, and curator of today's beauty brands.

We celebrate, support, and seek those changing the world through creative expression. Each brand in our portfolio is thoughtfully selected, acquired, or created because of the products it offers, the stories it tells, and the beauty it spreads.

We're a team made of: Equal parts thinkers and doers. Visionaries and operators. Strategists and creatives- we're united by a fierce entrepreneurial spirit. Our dive in, roll your sleeves up, get your hands' dirty approach to every project leads to extraordinary outcomes, and to some of the most popular beauty products on shelves today. We're a creative, professional, highly collaborative, seasoned, well-oiled team. We're in the business of beauty for a reason. There's nothing our team of 200+ people loves more than a good challenge, a great product, and the opportunity to make, celebrate, and spread beauty at scale.

FORMA has a flexible work program designed to create options for our corporate team-members, which provide greater flexibility, additional well-being + work life balance options, and allows us the ability to widen our talent pool + increase diversity in our organization.

Our workspaces are not limited to our offices in San Francisco, Los Angeles, New York + London . We know our team-members want flexibility, with the ability to maintain a physical space to connect + collaborate with each other. We have adapted our ways of working + found the value in the flexibility it provides. Our team-members work with their leaders to determine the best fit for the needs of their role - whether that's in a hybrid capacity or fully remote.

Summary Of Position

The Coordinator, Payroll and HR Operations is responsible for all payroll activity for the UK and EU markets including collating, liaising with payroll bureaus and team member queries. As well as ensuring HR databases and all internal systems are continuously kept up to date.

This role is being recruited for 16 hours per week across 4 days. While we will aim to have set days, a degree of flexibility is required particularly during payroll weeks.

Principle Accountabilities
  • Onboard all new starters onto HRIS in a timely manner in order to collate required new starter information
  • Ensure HRIS and all internal systems are continually updated with starters, leavers and changes
  • Collate the monthly payroll submission for UK, Germany and Netherlands with 100% accuracy, to deadline
  • Add new starters and remove leavers on all related systems and trackers in a timely fashion to ensure correct and timely payments
  • Ensure time and attendance system is kept regularly updated as per required timeframes
  • Partner with retail stores on payroll relevant information, such as bonus, sickness and other monthly changes
  • Proactively manage relevant pay-related trackers, such as the 12-month sickness tracker, to identify the correct payment schedules
  • Support the monthly payroll validation process, and subsequent requests for payment with local Finance
  • Act as the primary point of liaison with our external, third party payroll provider on pay queries, and administration of the e-payslip system
  • Liaise with external benefits provider to ensure the effective administration of all employee benefits
  • Coordinate administration of employee salary review processes
  • Provide People Advisor with relevant information in relation to Maternity/Paternity leave requests
  • Act as a first point of contact for all payroll related queries
  • Oversee the EMEA Payroll mailbox, responding to all queries in a timely manner, escalating to other team members as appropriate
  • Performs other tasks within the People function as assigned
Key Working Relationships
  • People Team
  • District Manager
  • Store Managers
  • Payroll Bureaus (External)
  • Finance Department
Required Skills & Experience
  • Proven experience in a fast paced, high volume, entrepreneurial administration role within payroll or HR
  • Prior payroll experience strongly preferred, especially of manual processes with a third-party supplier.
  • Must be detail obsessed with exemplary levels of accuracy.
  • Excels at multitasking with the ability to proactively anticipate needs and prioritise based on business needs.
  • Self-motivated, confident and resilient, with a can-do outlook that is maintained when under pressure.
  • Ability to appropriately handle confidential and sensitive information with complete integrity and discretion.
  • Provides an engaging and inspirational level of customer service to all partners, both internal and external.
  • PC proficiency in MS Office including Word, Excel, MS Outlook is essential.
  • Admin experience in a retail or beauty environment strongly preferred.
Physical Requirements

Must be able to perform essential functions (with or without an accommodation) without posing a "direct threat" to the health and safety to self or others.

The Company reserves the right to alter, change, abolish and even combine jobs depending upon changing conditions.

Required skills